Maskay guide

What Japanese consular services are available in Warsaw, and how do you book?

Appointments, visas, passports and certificates in Warsaw—and what Japan’s Kraków honorary consulate cannot process.

Maskay editorial team Updated

For Japanese paperwork in Poland, the key office is the Embassy’s Consular Section in Warsaw. The city also has Japan’s honorary consulate in Kraków, but its role is different: the Embassy states that passport, certificate and visa applications are accepted only in Warsaw. Checking that distinction before buying a ticket can prevent a trip to an office that does not issue those documents.

The consular counter is at ul. Szwoleżerów 8, 00-464 Warszawa. It opens Monday to Friday from 9:00 a.m. to 12:30 p.m. and 1:30–5:00 p.m.; it closes on weekends and Polish and Japanese holidays. The Embassy asks visitors to arrange consular appointments by phone or email. Visa appointments are booked by calling +48 22 696 5005; the Consular Section email is cons@wr.mofa.go.jp. The Embassy building opens at 8:30 a.m., but the counter follows its own schedule.

The official service list includes passports, certificates, family-register and nationality matters, residence registration, overseas voting, driving-licence procedures, visas and textbook distribution. Each service has a different channel: some certificates may start online or by post, while others require attendance and identity checks. For visas, the Embassy publishes a minimum processing time of five working days from receipt of a complete file. Supporting documents must be in English or Japanese, or include a translation into one of those languages unless the office gives a different instruction.

Appointments and requirements vary by category. Visa applicants should check the relevant page, confirm that they are eligible to apply in Poland and call for a slot; a booking is not approval and does not shorten the published processing time. Japanese nationals applying for certificates or registering family matters should identify the document’s intended use, check the validity window for records and prepare originals and copies where required. The 2026 holiday schedule includes closures for both countries, so a normal working week may still contain a day without counter service.

Public comments associated with the address include one visitor’s account of the Embassy helping reschedule an appointment and issuing a visa within five working days. That individual report aligns with the published minimum but is not a promise for other applications. The Embassy identifies Akira Kono as Ambassador; we did not find a current official name for the individual head of its Consular Section. The honorary consulate in Kraków offers a contact point and representation, not a replacement for the Warsaw counter.

Sources consulted

Information checked on 19 October 2026. Confirm jurisdiction, documents, appointments and hours on the official source before visiting.

Bottom line

Public comments associated with the address include one visitor’s account of the Embassy helping reschedule an appointment and issuing a visa within five working days. That individual report aligns with the published minimum but is not a promise for other applications. The Embassy identifies Akira Kono as Ambassador; we did not find a current official name for the individual head of its Consular Section. The honorary consulate in Kraków offers a contact point and representation, not a replacement for the Warsaw counter.

Editorial selection

Options to compare

These options relate to the question. Read each profile and check current details before deciding.

01
Embassy Consular Section

Consular Section, Embassy of Japan in Poland

Consular Section, Embassy of Japan, ul. Szwoleżerów 8, 00-464 Warsaw, Poland

4.3 /5 131 reviews

Warsaw’s Consular Section handles Japan’s official procedures for Poland. Its services include passports, certificates, family and nationality matters, residence, overseas voting, driving-licence procedures and visas. Although an honorary consulate operates in Kraków, the Embassy reserves passport, certificate and visa applications for Warsaw, so the right office depends on the procedure rather than the nearest city.

Why it made the selection

Warsaw’s Consular Section handles Japan’s official procedures for Poland. Its services include passports, certificates, family and nationality matters, residence, overseas voting, driving-licence procedures and visas. Although an honorary consulate operat

Hours: Monday to Friday, 9:00 a.m.–12:30 p.m. and 1:30–5:00 p.m., except Polish and Japanese holidays. Consular visits and visa applications require appointments; call +48 22 696 5005 for a visa visit. Verified: October 19, 2026
View Maskay profile → Official website ↗
Verification

Sources & references

Sources for the information and reporting discussed in this guide.

  1. Consular procedures, address, hours and appointments ↗ Primary source Embassy of Japan in Poland · Accessed October 19, 2026

    Current address, counter hours, contact details, visa appointment rule and translation requirements.

  2. Consular services and holidays ↗ Primary source Embassy of Japan in Poland · Accessed October 19, 2026

    Passports, certificates, family and nationality, voting, residence, driving licence, visas and textbooks; hours and holiday calendar.

  3. Embassy access and honorary consul in Kraków ↗ Primary source Embassy of Japan in Poland · Accessed October 19, 2026

    Ambassador and office access; identifies honorary consul and clarifies passport, certificate and visa applications are only accepted at the Embassy.

  4. Embassy of Japan in Poland homepage ↗ Primary source Embassy of Japan in Poland · Accessed October 19, 2026

    Current Ambassador Akira Kono and official contact directory.

  5. Consular procedures, address, hours and appointments ↗ Primary source Embassy of Japan in Poland · Accessed October 19, 2026

    Current address, counter hours, contact details, visa appointment rule and translation requirements.

  6. Consular services and holidays ↗ Primary source Embassy of Japan in Poland · Accessed October 19, 2026

    Passports, certificates, family and nationality, voting, residence, driving licence, visas and textbooks; hours and holiday calendar.

  7. Embassy access and honorary consul in Kraków ↗ Primary source Embassy of Japan in Poland · Accessed October 19, 2026

    Ambassador and office access; identifies honorary consul and clarifies passport, certificate and visa applications are only accepted at the Embassy.

  8. Embassy of Japan in Poland homepage ↗ Primary source Embassy of Japan in Poland · Accessed October 19, 2026

    Current Ambassador Akira Kono and official contact directory.

  9. Google-derived exact-address review snapshot ↗ Secondary source Localitybiz · Accessed October 19, 2026

    Lists Embassy of Japan at Szwoleżerów 8 as 4.3/5 with 131 reviews; third-party snapshot checked 2026-10-19.

  10. Google Maps listing for Consular Section, Embassy of Japan in Poland ↗ Secondary source Google Maps · Accessed October 19, 2026

    Direct check of rating, review count, operating status, and address; variable data.

  11. Google-derived exact-address review snapshot ↗ Secondary source Localitybiz · Accessed October 19, 2026

    Lists Embassy of Japan at Szwoleżerów 8 as 4.3/5 with 131 reviews; third-party snapshot checked 2026-10-19.

  12. Google Maps listing for Consular Section, Embassy of Japan in Poland ↗ Secondary source Google Maps · Accessed October 19, 2026

    Direct check of rating, review count, operating status, and address; variable data.

  13. Google Maps listing for Consular Section, Embassy of Japan in Poland ↗ Secondary source Google Maps · Accessed October 19, 2026

    Direct check of rating, review count, operating status, and address; variable data.

Keep exploring

Related questions