Ledgerly

Outsourced accounting for homeowners association boards in Florida

Ledgerly is an accounting firm specializing in homeowners associations (HOAs) and condominium associations (COAs). Its approach combines accountants with real experience in this type of entity with its own technology platform, so that boards receive financial reports ready to present and reconciled each month. The company presents itself as an alternative to self-managed accounting applications and high-cost CPAs, and offers its comprehensive service from $299 per month.

A model of people, processes, and platform

The firm describes its service as a complete financial system built around how a board of directors actually operates. It is not limited to a tool that the treasurer must learn: it includes accountants who take on bookkeeping, monthly reconciliation, vendor payments, dues tracking, and compliance alerts. Portal access and full accounting are part of the monthly fee, which varies depending on the number of doors and the community's location due to the applicable regulatory environment.

Reports and delivery times

Ledgerly guarantees delivery of financial reports within five business days following month-end closing. Monthly packages include balance sheet, income statement, and bank reconciliations, and are sent to the board's email and portal. The company also prepares custom reports and board meeting packages upon request. According to its data, it maintains a 99% on-time rate.

Budgets, reserves, and board support

In addition to day-to-day accounting, the firm assists with the annual operating budget, budget-to-actual tracking, and long-term reserve funding planning. When necessary, it works with reserve study providers. The service is aimed at all board members, not just the treasurer, and seeks to cover the fiduciary obligations that volunteers assume when joining the board.

Resources for boards and communities

The company maintains a resource catalog focused on association management: guide to common board mistakes, handbook for new members, meeting agenda and budget templates, ROI calculator, newsletter, and a mobile app. It also addresses regulatory and operational topics such as milestone inspections, structural integrity reserve studies, estoppel certificates, official records requests, assessment collection, financial reporting requirements, fines and suspensions, material alterations and hurricane protection, as well as the developer turnover process, including the turnover audit and construction defect deadlines.

Presence in Florida

Ledgerly operates from several offices in Florida, with locations in St. Petersburg, Sarasota, Pasco (Lutz), Jacksonville (Orange Park), Fort Myers, and Naples. The company identifies itself as Ledgerly.com LLC.

Offices and locations

St. Petersburg office: 570 Carillon Pkwy, Suite 210A, St. Petersburg, FL 33716

Sarasota office: 2970 University Parkway, Suite 104L, Sarasota, FL 34233

Pasco office: 2019 Osprey Lane, Suite B, Lutz, FL 33549

Jacksonville office: 2233 Park Ave, Suite 103L, Orange Park, FL 32073

Fort Myers office: 6216 Whiskey Creek Dr, Suite A, Fort Myers, FL 33919

Naples office: 5603 Naples Blvd, Naples, FL 34109